Free
Free forever
The core tools for logging your portfolio.
- 100 MB storage
- 1 PDF export
- 1 share link
- 1 tracked specialty
- Create and organise entries
- Full data backup
One medical portfolio for your whole career.
Keep your achievements, specialty application evidence and anonymised case logs together. Clerkfolio stays with you when you move trust, hospital or training stage.
See how Clerkfolio works
Public sign-ups opening soon
- Hosted in London, UK
- Encrypted in transit and at rest
- Export your records any time
Your evidence should not disappear between systems.
Cases, certificates, reflections and application evidence often end up across notes, inboxes, spreadsheets and official training systems. Clerkfolio gives you one personal record in which to organise them.
- Keep one personal record
- Bring achievements, reflections, evidence and anonymised cases together instead of rebuilding the same history for every move or application.
- Find useful evidence again
- Search structured entries, use consistent tags and keep supporting files beside the work they evidence.
- Take it to the next stage
- Export your records, prepare focused application packs or share selected portfolio evidence when you need it.
Record it once. Use it as you go.
One portfolio for everything you do.
Keep audits, teaching, reflections, procedures, publications, leadership, conferences and prizes in one place. It stays with you through rotations, trusts and training stages.
See your evidence alongside specialty criteria.
Link existing entries to published application domains and see where you have supporting evidence. You decide how it applies to your application.
Log cases while the details are fresh.
Record anonymised cases with clinical area, learning and supporting evidence, from your phone or your desktop.
Ready when an application opens.
- Evidence beside the entry
- Keep supporting files with the case, activity or achievement they relate to.
- Search, timelines and imports
- Find previous work, review your activity over time and bring supported records into one place.
- Exports and focused sharing
- Create application PDFs, CSV, JSON or ZIP backups, and share selected portfolio evidence through a required-PIN link.
Built for careful professional record-keeping.
Clerkfolio helps you organise professional evidence without turning clinical records into shareable portfolio content.
- Patient information
- Do not enter names, dates of birth, NHS numbers or other patient-identifiable information.
- Focused sharing
- Portfolio share links require a PIN and an expiry date. Case entries are never included.
- Your records
- Export your data when you need it and request account deletion when you are finished.
Clerkfolio is independent. It is not affiliated with the NHS, GMC or any Royal College, and it does not replace a portfolio required by your deanery or training programme.
For medical school, foundation training and beyond.
Keep one record as your role and priorities change.
Start your portfolio before foundation training.
Keep audits, teaching, prizes, reflections and anonymised cases from the start. Tag anything you may want for foundation or academic applications.
- Anonymised case journal
- Track audits, QIPs and prizes
- A verified .ac.uk email gives you up to 500 MB storage
Free to use. Upgrade to Pro when you need more.
No card needed to start. The free plan is fully usable on its own. Pro is £9.99 a year.
Verified
Free with a verified .ac.uk or NHS email
More room once you verify your institution.
- 500 MB storage (100 MB + 400 MB verified)
- 1 PDF export
- 1 share link
- 1 tracked specialty
- Create and organise entries
- Full data backup
Pro
£9.99 per year
For application season.
- 5 GB storage
- Unlimited PDF exports
- Unlimited share links
- Unlimited tracked specialties
- Bulk import (Horus CSV)
- Full data backup
Public sign-ups opening soon
Working in the NHS? Verifying an nhs.net (or other NHS) email adds extra storage to the free Verified plan. ARCP capability tracking is included for eligible training stages - set yours during onboarding.
Frequently asked questions.
How is my data handled?
Clerkfolio is UK-hosted in London and encrypted in transit and at rest. You can export a complete ZIP of your records. Deleting your account removes your data from live systems immediately, with backups purged within 30 days.
Can I enter patient identifiers?
No. Case forms remind you to leave out names, dates of birth, NHS numbers and other patient-identifiable information. You must keep every case entry anonymised.
Are you affiliated with the NHS, GMC or any Royal College?
No. Clerkfolio is independent. It can help you organise evidence against supported specialty application domains, but it does not replace a portfolio required by your deanery or training programme.
Can I import from Horus?
Yes. Horus CSV bulk import is available on the Pro plan. Free users can still add entries individually or copy information across by hand.
What happens if I stop subscribing?
Your records remain available on the Free tier. You can continue to read, edit, log and export them, while Pro-specific storage and usage limits no longer apply. Nothing is deleted because a subscription ends.
Does it work on my phone?
Yes. Clerkfolio is a responsive web app, so you can log an anonymised case on your phone and pick it up on a laptop once it is saved. If you step away mid-entry, that browser tab keeps your unsaved progress.